An HR department that runs on AI
Your HR work, done before anyone asks.
Candidates get a call back the same hour. New hires get their offer, a welcome video and a first week plan made just for them. Leave and pay questions are answered at any hour. A person still says yes to every offer and every exception.
This page is an illustration of what a department could hand to AI. The company, the people and the documents are made up. What we deliver is set out further down.
- Recruiter
- Onboarding
- Leave desk
- Pay and benefits
- Records
- Recruiter Books Marcus an interview with Dana for Thursday at 2:00Local
- Recruiter Scores the call against the job: strong fit on shifts and trainingLocal
- Recruiter Answers and runs a screening call with MarcusCloud
Your new team
Meet your
AI employees.
- RecruiterScreens applicants, calls candidates, books interviews.Full time
- OnboardingWrites offers and builds each new hire's welcome pack.Full time
- Leave deskChecks policy and balances, and settles time off.Full time
- Pay and benefitsAnswers pay and benefits questions by chat or voice.Full time
- RecordsTracks policies, exits and the dates worth celebrating.Full time
An illustration that plays on this page
How the work
could flow.
Work comes in by email, phone and forms, an AI picks up the routine part, and anything that matters waits for a yes from a person. It is a simulation, so nothing here touches a real system.
- Handled today
- 0
- Things made
- 0
- Waiting for a person
- 0
- Minutes per case
- 0.0
Coming in
- RecruiterScreens applicants, calls candidates, books interviews.
- OnboardingWrites offers and builds each new hire's welcome pack.
- Leave deskChecks policy and balances, and settles time off.
- Pay and benefitsAnswers pay and benefits questions by chat or voice.
- RecordsTracks policies, exits and the dates worth celebrating.
Made just now
Finished work lands here: letters, calls, videos, pages. Each one made for one person.
The department runs by itself. Work comes in and the AI team handles it. Anything that needs a person goes to the tray below.
Waiting for a person 0
Nothing waiting. Offers, exceptions and anything unusual come here for a yes.
What just happened
An illustration on a fast clock. The people, the company and the documents are made up. The kinds of work, where each step runs and what waits for a person are how we set these departments up.
Examples, made up
The kind of thing
AI can draft.
Illustrations of drafts an AI can prepare for one person, with their name and their details. Press play on the call, the voice note and the video. Click the document to read it.
- AIHi Marcus, thanks for calling back. I'm the AI assistant for the hiring team at Your Company. Do you have ten minutes for a few questions?
Voice call. Answers and runs a screening call with Marcus
Making the video
Video message. Makes Priya a welcome video from the sales director
Hi Tomás, it's the HR assistant. Your six overtime hours from Saturday came in after Friday's payroll cutoff. They're not lost. They'll be on your next check on the 14th, at time and a half. If anything still looks off, just reply and a person from payroll will call you.
Voice note. Sends Tomás a voice note that explains it
Welcome aboard, Priya.
Everything for your first week as an Account manager, in one place.
Get startedWeb page. Builds Priya's welcome page with her first week
Your first week, Priya
- ✓Offer signed
- ✓Tax and direct deposit forms
- Pick your laptop
- Read the handbook
- Meet your buddy, Jamal
App screen. Sets up her onboarding checklist in the staff app
Document. Writes Dana a one page summary with Sam's reason and cover options
- From
- hiring@yourcompany.com
- To
- marcus.bell@mailbox.com
Interview Thursday at 2:00 PM with Dana Morales
Hi Marcus, thanks for the call today. You're booked in with Dana Morales, our operations manager, on Thursday at 2:00 PM at the Riverside warehouse.
Ask for Dana at the front desk. Parking is free in the side lot. Reply to this email if you need to move it.
Email. Books Marcus an interview with Dana for Thursday at 2:00
- HR AIAI
New starter: Priya Raman, Account manager, Monday Nov 3. Needs a laptop, email, the CRM and the shared sales drive. Her manager is Chris Patel.
- Owen Hughes
On it. Laptop ships Wednesday.
- HR AIAI
Thanks Owen. I've told Priya and added it to her checklist.
Team chat. Asks IT for her laptop, email and system accounts
Spreadsheet. Checks who has not acknowledged the policy yet
Who stays in charge
The AI does the work.
A person decides.
- A person approves every offer before it goes out, including the salary and the start date.
- Separations are prepared by the AI and decided by a person. Always.
- Anything outside policy, like extra leave or a pay change, goes to a manager.
- Anyone can ask for a person instead of the AI, at any time, and gets one.
- Pay, leave and medical details stay on the AI computer in your office.
What it takes
You see one AI employee.
Underneath, we build all of this.
A role that runs on its own is a piece of engineering. It touches your old software, your logins, your money and your clients, and it has to keep working after the day we hand it over.
- The role, mapped step by stepEvery task, every exception and every person it touches, written down before we build.
- Your desktop programsDeskVNCThe agent works old Windows software and remote desktops the way your staff do.
- Portals with no APIBrowserGlassCarrier, county and supplier sites, with saved logins and a person able to take over.
- Reading every documentInvoices, forms and emails read, checked against your records and flagged when they disagree.
- Approval gatesMoney, clients and filings stop for the person you name, with a clear yes or no.
- Fraud and control checksBank detail changes verified by callback, bills checked for duplicates, duties kept separate.
- A recording of every runWatch what the AI did on screen, step by step, whenever you need to check.
- Private models on your hardwareWe choose, install and tune the AI on a machine you own, so your files stay in the office.
- A sandbox on every machinePsrootAgent work runs walled off from the rest of the computer.
- Watching it day and nightStuck work, failed logins and odd results raise an alert on our side.
- Upkeep when software changesScreens move and vendors update. We adjust the agent so the role keeps running.
- Credentials kept safePasswords held in a vault, never pasted into a chat, and access limited to what the role needs.
- The first task of the role, built into your own programs and portals, tested on your data before it goes live.
- from $3,500
- Each further task in the same software, until the whole role runs end to end.
- $2,500 to $5,000
- Care, a month: we watch it and adjust it when your software changes.
- from $400
- Private AI on a machine you own, so the role runs in your office. The machine at cost.
- from $6,500
Hire this department,
one AI employee at a time.
We map how the work is done today, build the first task to a written quote and test it on your own data before it goes live. Then the next task, until the whole role runs end to end.