AI that answers tenants at any hour and keys the leases into your system.
We build AI for property management companies that answers tenant and applicant questions from your own policies, enters new leases and renewals into AppFolio, Yardi or Buildium, and turns maintenance requests into work orders. Decisions about applicants, money and emergencies stay with your staff, and tenant records stay in systems you control.
What we hear from property management companies
A tenant called at nine about water and it went to voicemail.
Every renewal gets typed into the system by hand from the signed PDF.
Every maintenance request gets typed into two systems and emailed twice.
The work we take off your team's desk first.
Each of these is a service we build on systems you control, test on your own data, and look after. A person stays in charge of every decision that matters.
- 01AI phone line
Tenant and applicant questions
Where rent is paid, what counts as an emergency, what is available and when, how to apply. The voice agent answers from your own policies on your website or phone line, takes the details, and passes a real emergency to your on call person, set up as part of the build the way your team already handles them.
AI that talks to your customers
- 02AI staff
Lease data entry
The signed lease or renewal arrives as a PDF. The agent reads it and enters the dates, term, rent, deposit and charges in AppFolio, Yardi or Buildium, then stops for a person to check anything involving money before it saves.
AI that does the work
- 03AI staff
Maintenance requests into work orders
A request arrives through the tenant portal or by email. The agent creates the work order, assigns the vendor your rules name, and sends the same update to the owner and the tenant, so one request no longer means three copies of the same sentence.
AI that does the work
Tenant files and owner money stay under your control.
A rental application holds a social security number, pay stubs, a bank statement and a copy of a driver's license. It is the most sensitive paperwork most small offices keep, and the AI that reads it runs on a machine in your office or in your own cloud account, so those files stay on systems you control.
Trust accounting, security deposits and owner draws often run through the same office and the same person. Any step that moves one of them keeps a person's check, in every build, and every action the agent takes is logged.
Fair housing decisions stay with your staff. The AI answers questions, moves data and files paperwork, and every decision about who gets a unit is made by a person. We write that boundary into the build and into the written description you keep.
Other work we build for property management companies.
Once the first job is running, these are the next ones worth handing over. Each links to the service that does it.
Vendor invoices and owner statements
Invoices keyed in and coded to the right property and owner, with anything that does not tie at month end gathered for your bookkeeper.
Screening steps around the decision
Screening ordered, the result entered and the standard emails sent. The decision about every applicant stays with your staff.
Leases and owner agreements, searchable
Leases, owner agreements and policies answerable in plain words on a machine in the office, so staff find a clause in seconds.
The services that do the most for property management companies.
Ranked by how much of the day each one gives back, with the reason beside it. The free AI review ends with a written page that puts your own firm in this order.
- 01
AI phone line
AI that talks to your customers
Evenings and weekends, when the calls are about water and availability.
- 02
AI staff
AI that does the work
Lease entry, work orders and invoice coding, each ending on a person's check where money is involved.
- 03
Private AI
Private AI
Leases and owner agreements searchable on a machine in the office.
The engine under the AI staff is ours.
Most firms selling AI to an office resell somebody else's tool. Our engineering team writes and ships its own, and the agent that would work your screens runs on it.
DeskVNC
In active developmentRemote desktop access and tools that let AI agents see and operate computers, with permission and human takeover.
- Remote desktop connections
- MCP tools for viewing and input
- Human takeover controls
Computer control connected to an AI workflow
psmux
A native Windows terminal multiplexer for persistent sessions and coding agents.
- Native Windows terminal sessions
- Panes and layouts
- Detach and reattach workflows
Engineering tools built around how developers work
What property management companies ask us first.
- Can the voice agent handle an emergency call?
- It answers from what your documents say about emergencies, takes the unit and number, and passes the call to your on call person. That handoff is scoped with you as part of the build, because it is the part that has to follow your process exactly.
- Does the AI decide who gets an apartment?
- Your staff decide. The agent orders the screening and enters the result, and every decision about an applicant stays with a person.
- We use AppFolio and it has an API.
- Then we use the API where it covers the job, and the agent works the screen where it does not. Most offices have a mix, and each task goes whichever way is simpler.
- Do owners see any of this?
- They see updates arriving faster. The AI works inside your systems and your branding, and there is nothing for an owner or a tenant to install.
Start with a free AI review.
Thirty minutes with the engineers who would build it. Bring the job your team most wants off its desk, and you leave with a written page you keep: what we would build first, which systems it touches, and where your data stays.